How to Refund a Customer

How to Refund a Customer

Refunds can only be processed for card payments. To issue a refund, follow these steps:

  1. Tap the “Transactions” tile on the device's landing screen. This will navigate you to the Sales History screen.
  2. Filter for card payments and select the transaction you wish to refund. This will take you to the Sale screen for the selected transaction, showing all transaction details, with two options: Receipt and Refund.
  3. Tap on Refund. You will be prompted to choose between a Partial Refund or a Full Refund:
    • Partial Refund: Allows you to refund a specific amount that is less than or equal to the original transaction value.
    • Full Refund: Refunds the total amount of the transaction.
  4. After choosing the type of refund, you’ll need to enter your user PIN for security, then tap Request Refund.
  5. Select the Reason for Refund from the provided options (e.g., incorrect amount, service not delivered, accidental charge, returned goods), and tap Next.
  6. For a Partial Refund, enter the refund amount on the next screen. For a Full Refund, this step will be skipped.
  7. Tap the Refund button to proceed. The customer will then need to insert or tap their card or device to complete the refund.
  8. If the refund is successful, the device will display Approved. You can then print the receipt or send it to the customer via SMS or email. The customer will also receive confirmation of the refund from their bank.
  9. Once the refund is completed, it will be displayed in Sales History. You can tap the refund entry to view details such as the refunded amount, the user who performed the refund, and an option to resend the refund receipt.
    • Related Articles

    • Refunds and Voids Explained

      The POS device provides two options for this reversing transactions: voiding and refunding a transaction. However, only one option will be available at a time, depending on the status of the payment. This ensures you always select the correct action ...
    • How to Process A Void

      Voids can only be issued within the first 24 hours of a transaction. To issue a void, follow these steps: Tap the “Transactions” tile on the device's landing screen. This will navigate you to the Sales History screen. Filter for card payments and ...
    • Selling prepaid airtime

      To sell prepaid airtime, follow these steps: Tap the "Prepaid" tile on your device's landing screen. This will take you to the Prepaid screen, where you can see your wallet balance. Ensure your balance is not zero before proceeding. From the ...
    • How to sell Data

      To sell prepaid Data, follow these steps: Tap the "Prepaid" tile on your device's landing screen. This will take you to the Prepaid screen, where you can see your wallet balance. Ensure your balance is not zero before proceeding. From the displayed ...
    • Transacting and Accepting Payment explained

      The POS app allows you to receive in-person payments from customers. You can either: · Select products from your pre-loaded catalogue, where the amount payable is automatically calculated. · Or, make a quick sale by manually entering the amount the ...